A newsagent’s counter runs on small, quick sales and a lot of paperwork: today’s delivery note, yesterday’s returns, news vouchers, paper bills and age checks on scratchcards and tobacco. Switch&Save EPOS keeps all of it at the till, with small tiles eight to a row for a busy morning and an optional parcel counter.
It is the same software as our retail EPOS system. If you run a convenience store or off-licence as well, see our convenience store EPOS.
From £349 + VAT upfront plus a monthly service plan, on a 12-month minimum term. See EPOS pricing · Compare the two packages · Book a free demo
What does a newsagent EPOS system do?
It sells fast and keeps the news paperwork straight:
- News sale-or-return: each delivery and its returns recorded, with the supplier credit.
- News vouchers: taken at the till, with a redemption report.
- Age checks: lottery, scratchcards and tobacco ask for an age check with the date of birth.
- Paper bills: customer accounts with credit limits and statements.
- Parcels: drop-offs and collections with an ID check note and the carrier manifest, as an optional module.
- Fast selling: scan, tap or search, and the amount goes straight to the card machine.
Switch&Save EPOS features for newsagents
- News sale-or-return: Record each delivery and its returns, with the supplier credit.
- News vouchers: Take news vouchers at the till, with a redemption report.
- Parcel counter: Drop-offs and collections with an ID check note and the carrier manifest.
- Age checks: Lottery, scratchcards and tobacco ask for an age check with the date of birth.
- Paper bills on account: Customer accounts with credit limits and statements.
- Fast barcode till: Small tiles for a busy counter; scan, tap or search.
- Card payments built in: DNA Payments, Teya and Dojo terminals: the amount goes straight to the card machine.
- Analytics on every sale: Sales, margin, best sellers and busy times for any period, against last year.
Newspapers and magazines on sale-or-return
Enter each delivery note and the returns against it under Services → Newspapers & magazines, and the supplier credit is recorded with it. You can see what came in, what went back and what you are owed, without a separate notebook. News vouchers are taken at the till, and a redemption report lists them.
Paper bills on account
Customers who settle their paper bill weekly or monthly can have a customer account, with a credit limit and statements. Statements go by print, PDF, email or WhatsApp. The newsagent set-up also has the VAT summary ready to run, which helps when zero-rated newspapers sit next to standard-rated sweets and cards. Our guide to VAT rates at the till explains the set-up, and what an end-of-day Z report is covers cashing up.
Age checks on lottery, scratchcards and tobacco
Lottery products, scratchcards and tobacco ask for an age check with the date of birth, and the Age-restricted sales report is set up from day one. A till prompt backs up your Challenge 25 policy; our age verification checklist covers the rest of the routine.
See Switch&Save EPOS for newsagents in 23 seconds
Set up for newsagents from day one
Pick Newsagent as your shop type at set-up and the till starts with:
- Small tiles, eight to a row, for a busy counter
- Age checks ask for the date of birth
- Reports ready to run: Sales by department, Age-restricted sales, VAT summary, Z read
You can change any of it later in Settings.
Also included in Switch&Save EPOS
- Selling: Hold and recall, discounts, refunds and exchanges, receipts by print, email or WhatsApp.
- Customers: Loyalty points and cards, customer accounts, customer orders with deposits, gift vouchers.
- Stock and buying: Stock takes, wastage, transfers, recalls, purchase orders and goods in.
- Cash and reports: Shifts with floats, X and Z reports, end of day, reports to PDF, Excel or email.
- Staff: PIN sign-in, roles and permissions, clock in and out, rota and timesheets.
- More tills and branches: Run several tills in one shop and several shops from one system, with stock transfers between branches.
- Web portal: Full control of your tills from anywhere: products, prices, staff and reports, with automatic updates.
- PDA handheld: Stock counts, price checks and goods in on the shop floor, with a handheld PDA you can add to your system.
Hardware Switch&Save EPOS works with
- Windows touch-screen till
- 80 mm receipt printer
- Cash drawer
- Barcode scanner
- Counter and label scales
- Label printer
- Card terminals: DNA Payments, Teya, Dojo
- Customer display
- PDA handheld
Every package includes the double-screen EPOS till, a barcode scanner, a cash drawer and a receipt printer, with a 24-month return-to-base warranty. A card machine is included in both packages; on the Upfront Package you choose your card provider.
Switch&Save EPOS packages and prices
Both packages include the same hardware, which you own, and a 12-month minimum term.
| Complete Package | Upfront Package | |
|---|---|---|
| Upfront (hardware you own) | £349 + VAT | £899 + VAT |
| Monthly service plan | £79 + VAT a month for months 1–12, then £39 + VAT a month | £25 + VAT a month |
| Card machine | Card machine included, subject to approval. No separate card-machine rental. | Card machine included, from your choice of supported provider, subject to approval |
| Minimum term | 12 months, then monthly rolling (30 days’ written notice) | 12 months, then monthly rolling (30 days’ written notice) |
Buy now: Complete Package Buy now: Upfront Package
Card processing fees are separate and quoted by your card provider. Full details are on EPOS pricing, and the terminals on our card machines page.
What the monthly Cloud & Care plan covers
The monthly fee is a service plan, not a payment for the hardware, which is yours. It covers:
- Cloud: sales, products and reports sync to the web portal, so you can see your reports and manage your tills from anywhere.
- Automatic cloud backup of your products, sales and settings.
- Software updates: new features, security updates and UK rule changes such as VAT, installed automatically.
- UK support: remote support Monday to Friday, 9:00am to 5:30pm, by phone, WhatsApp and email.
- Card machine as set out for your package, and set-up help: we help load your products and train your team, as agreed in your order.
Key terms: 12-month minimum term · No change-of-mind returns · Card processing fees separate · Business customers only. Read the terms and the refund and cancellation policy before you order.
Newsagent EPOS: frequently asked questions
Can I track newspaper and magazine returns?
Yes. Enter each delivery note and the returns against it under Services → Newspapers & magazines.
Can I run a parcel counter?
Yes, as an optional module: accept drop-offs and collections, note the ID check, and see today’s carrier manifest.
Can I bring my products from my old till?
Yes. Import products, offers, customers, suppliers, users and stock from Excel or CSV, or straight from eight other till systems.
Which card machines work with it?
DNA Payments, Teya and Dojo terminals are built in, so the amount goes to the card machine and is never keyed twice.
Can I have more than one till?
Yes. Add extra tills in the same shop; each keeps selling if the link to the main till drops and catches up afterwards.
Is it made for UK shops?
Yes: UK VAT and VAT return, UK shop time on every report, and UK rules such as Challenge 25 age checks, price-marked packs and HFSS offers.
Is there a minimum term?
Yes, 12 months on both packages. You can’t cancel for convenience during the term: ending early means an early termination charge based on the monthly fees left. After that the plan runs monthly and you can end it with 30 days’ written notice. Cancelling a Direct Debit or card payment does not end the agreement.
What happens if my card machine application isn’t approved?
The Complete Package needs your card machine (merchant) application to be approved. If it isn’t approved, you can switch to the Upfront Package and pay the difference, or have a full refund, including the first month.
Set up and supported from Birmingham
We are based in Erdington, Birmingham, and set up Switch&Save EPOS for newsagents across the UK: a remote demo, help loading your products and training for your team.
Book a free 20-minute remote demo, call 0333 0389707 or WhatsApp +44 7432 391811.